Sales Administrative Assistant

Company: A-One Products & Bottlers Ltd Apply Before: Nov 30, 2026 Location: Dar es Salaam, Tanzania Type: Full Time / Permanent Career Level: Mid-Career Professional Positions: 1 Experience: 3 - 5 Years Education: Bachelors Profession: Sales / Marketing / Distribution Industry: Manufacturing Date Posted: Aug 03, 2026 Job Description • Monitor company vehicles through the Vehicle Tracking System and prepare regular vehicle utilization reports. • Identify and report unusual vehicle movements, excessive idling, speeding, or route deviations. • Coordinate with relevant departments on vehicle-related operational issues. • Maintain records of vehicle movements and fleet utilization. • Prepare and coordinate the renewal of LATRA permits for company vehicles. • Prepare and coordinate the renewal of vehicle insurance policies. • Maintain an updated database of all vehicle licenses, permits, and insurance documents. • Ensure all sales vehicles comply with statutory and company requirements. • Verify attendance records before processing holiday allowances for the sales team. • Prepare holiday allowance schedules accurately and within the required timelines. • Maintain supporting documentation for all allowance payments. • Verify invoices and supporting documents submitted by loaders and other service providers. • Prepare payment requests in accordance with company procedures. • Liaise with the Finance Department to facilitate timely payments. • Maintain records of all payments and supporting documentation. • Prepare fuel vouchers for sales vehicles. • Prepare staff allowance vouchers. • Prepare other sales-related payment vouchers as required. • Ensure all vouchers are properly authorized before submission. • Maintain organized records of vouchers, payment requests, attendance records, permits, insurance policies, and vehicle documents. • Prepare periodic reports on fleet administration, payments, and operational support activities. • Ensure proper filing and documentation for audit purposes. • Provide administrative support to the Sales Department. • Coordinate with the HR, Finance, Transport, and Procurement departments on operational matters. • Perform any other duties assigned by the supervisor in line with the department's objectives. Skills required: Spreadsheets (e.g. Excel, Google Sheets, etc); Word Processing and Desktop Publishing Tools (MS Office, Google Docs, etc); Presentation Tools (e.g. Google Slides, Power Point, etc)